If you are reading these lines on your company smartphone, between filling out an Excel sheet and replying to an email, know that your productivity is at risk.
And you would do well to keep reading to understand how to improve your efficiency at work.
During the 8 – hypothetical – hours of work a day, our productivity is continually threatened by bad habits that transform our concentration into an oscillatory graph. A fluctuating trend that does not allow us to concentrate fully and optimize our effort.
The result? We often perform harmful actions or get lost in time-consuming and completely useless activities, which distract us from our tasks or penalize our energy. At the end of the day, exhausted from the hours spent in the office, however, we realize that has not completed almost any of the tasks we had planned.
Does that happen to you too?
1. A good morning starts in the morning
Let’s start with a bad habit to get rid of right away. If your problem is struggling to fuel in the morning, due to tiredness that does not seem to want to leave you, the fault could be awake.
If you are used to delaying the alarm clock more several times before getting out of bed for good, know that in this way you are damaging your brain.
Our unconsciousness, in fact, in most cases is already active before the alarm goes off and is starting to set the body in motion. Disorienting it, going back to bed and falling into torpor, will cause it to lose its references and collapse energy.
To arrive at the office immediately productive and energetic, get up immediately at the first alarm bell, without excuses.
2. Real-time mailing
Mailbox is one of the most dangerous disturbances in the office. The communications that arrive, one after the other, create stress and push us to check continuously, to exclude real urgencies.
For this reason, if we receive an email in the middle of a job, the impulse is to open it immediately and, while we’re at it, to reply.
Nothing more harmful to productivity!
To increase your efficiency at work, set precise times during which to check email (for example every two hours), sort the communications by the sender – so you can always have those coming from your boss or relevant customers in the front row – and, if it makes you feel more relaxed, set an “out of inbox”, by sending automatic messages to recipients informing you that you do not currently have access to the email.
3. Stop multitasking
We have already talked about it extensively – here you will find an in-depth analysis of attention management – and we confirm it: multitasking kills concentration and slows down productivity.
Wanting to do more things together puts our brain in the condition of not being able to dedicate itself to any of these: let’s not be surprised if the outputs are unsatisfactory!
4. Irresistible appeal of the web
Have you started the drafting of the report due today, but after 5 minutes you are overwhelmed by the curiosity to scroll through the news of the day? Given a scroll to the page of the online newspaper, it’s time to get back to work, but not even after 3 minutes you are already looking for a restaurant for the evening.
This behavior, which for many is repeated throughout the day, only distracts you and prevents you from entering the flow of virtuous concentration: a condition of complete immersion in work, which occurs only after 15 consecutive minutes of attention. Entering this state of mind dramatically increases productivity and improves your mood, making you feel efficient and satisfied.
So protect your concentration by trying to resist external temptations in every way.
How to do it? Temporarily disconnecting the device from the network for example …
5. Send the grits …
… it won’t magically make them disappear!
Postponing a complex job indefinitely risks penalizing the lucidity with which you will face it: by dint of making it slip later in the day, you will find yourself grappling when your attention is over.
And consequently, productivity in completing that task will come to a minimum, in the face of a directly proportional increase in fatigue.
So plan the toughest tasks when your attention span is at its peak.